Microsoft Word

Writing Tools

The Speller

Checks spelling in the active document, including text in headers, footers, footnotes, endnotes, and annotations.  In current versions of Word, the speller is live, meaning it is checking your spelling as you type.  Each time you hit the space bar, Word verifies the entry.  If it cannot find it in it's database, it will place a red squiggled underline under the questionable word.  

If there is a word that you use regularly, and is of questionable spelling, you can always add it to the database.  Point to the word with your mouse, right mouse button click and then choose Add.  End of problem.

If you set your program not to automatically check spelling then you will have to turn on the feature.  

1. From the Tools menu, choose Speller
or (Shortcut) tap F7
   or click the Spelling button  on the Standard toolbar.



The Thesaurus

Replaces a word or phrase in the document with a synonym, antonym, or related word.

To look up synonyms or antonyms for words in another language, see Proofing text written in another language.

1. Position the cursor anywhere in the desired word
2. From the Tools menu, choose Thesaurus
    or (Shortcut) Hold Shift tap F7

Checking Grammar

During a grammar check, Word identifies sentences that contain possible grammatical or stylistic errors and suggests ways to improve these sentences.  With current versions of Word, grammatical errors are indicated with a green squiggled underline.

You can determine how strictly Word observes grammar and style rules by using rule groups. Word provides three rule groups -- formal, business, and casual -- which you can customize to observe or ignore specific grammar or style rules. You can also create up to three of your own custom rule groups. After checking grammar, Word displays readability statistics.

Word checks your entire document, starting at the insertion point. You can check a specific part of a document by selecting that part before choosing the Grammar command.





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