Microsoft Word

General Information

Start Word
From the  menu, select Programs, then MSWord
If the program icon is on the Desktop, double click on the Icon
The program will open with the following default settings
Paper size:
Left, Right Margins
Top, Bottom Margins
8.5" X 11"
 Left, every 0.5"


Insert text
On the new document the cursor will be located at the beginning of the document.  Start typing the text.


Delete text

If the text you want to delete is to the ...
... right of the cursor
... left of the cursor
If a large amount of text is to be deleted.
1. Select the text using either the keyboard or mouse conventions
2. Tap either the  or 
Use the short cut method


will delete the word to the left of the cursor

will delete the word to the right of the cursor


Open an existing file
Open works with documents you have previously saved. Documents you save are stored as files on a hard disk or floppy disk. When you want to edit a document that is saved on disk, you need to open a copy of the file into a window. The file then becomes active in your computer's memory so that you can edit it. However, the changes you make are not recorded on disk until you save the file again


Menu Shortcut Toolbar
From the File menu, choose Open.
Hold  tap O
Click on 
2. If the file is in another folder, select the drive and directory you want to view.
3. Select the file you want.
4. Double click on the file name, or, click on OK, or, tap 
Use Open to open as many as nine documents

Selecting files in consecutive order:

1. Select the first file
2. Hold the key and point to the last file.
3. Click on OK or hit 

Selecting non consecutive files:

1. Select the first file.
2. Hold the  key and select the required files. 
    If a file is selected accidentally, hold the  key, point to the incorrect file and click.


Start a new file

From the File menu, select New (This option will produce the Templates dialog box which will request the template style of your choice.  This topic is discussed later in the series)

or (Shortcut) Hold  tap N

or Click on  on the toolbar

When either of the above option is chosen, the document will automatically open to the default normal template.


Save a file

Use Save to permanently store your document as a file. You can save the file with a new name, save it to a different directory, or save it in a different format.

You can use a dash (-) or underscore (_) to separate words but do not use periods, slashes or any other unusual characters.  Current versions of programs allow for long file names.  If you plan to use your file in a DOS environment, use the 8 character rule.

You should use Save periodically to avoid losing your work if a power or system failure occurs. You can also use the Backup features to avoid losing your work


  1. Choose 'Save As' from the 'File' menu
    or, (Shortcut) Hold   tap S
    or, click on  on the toolbar

  2. Select the drive where you want to save a new or renamed file
  3. Select the directory where you want to save the file from the Directories list box or the QuickList
  4. Type the name of the file


  1. Select the file you want to replace.
  2. Choose the format you want
  3. Choose OK to save the file in the selected format


Switch between open documents

Since you can have more than one file open at a time, to move from one to another simply,

1. Point to Window on the menu bar

2. Choose the document you want from the list.


Close a file or exit Word

Use Close to exit the current document an leave Word open

Word prompts you to save any changes you have made to a document before you close or exit it


To close the current document,

1. Choose Close from the File menu option


1. (Shortcut) Hold the  tap .

If you have not changed the document since the last time you saved it, the document closes. If you have changed the document, you are prompted to save your work

2. Choose Yes to save the changes and exit the document

or Choose No to close the document without saving it


Exit Word

1. Choose Exit from the File menu

or (Shortcut) Hold  tap 

2. Choose Yes to save the changes to the document and exit Word

or Choose No to continue exiting without saving the document


Adjust the view

Use Zoom feature to specify the visual size of your on-screen text and graphics.  The purposed of this feature is to be able to zoom into an area to see detail that cannot be displayed in other views.

It should be noted that this feature does not effect your actual documents.  


1. From the View menu, choose Zoom
    or, click  on the Standard toolbar.

2. Specify the zoom percentage you want, or, Margin, Page Width, Full Page,  Other.

3. Click on OK or tap the Enter key




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